May 2021 DRAFT Minutes Annual Parish Council Meeting
Marshchapel Parish Council Page: 01/2021
4th May, 2021
Minutes of the Annual Parish Council Meeting of Marshchapel Parish Council held in the Village Hall Meeting Room on Tuesday 4th May, 2021 at 7.58 pm
Present: Cllrs. P Rickett (Chair); S. Osbourne (Vice), C. Henderson, R. Cordy, H. Mason, S. Atkin.
Apologies: Cllrs R Parkinson & V. Claricoates (reasons accepted)
Other apologies: Cllr D. McNally (ELDC & CC)
Also present Mr Joe Pepper and Mr Edward Mossop. (See item 11.21 – Village Hall)
Clerk: Mrs P. Plumridge
1.21 - Chair
The Chairman opened the meeting and asked for nominations for Chairman for the next year.
Cllr Rickett was nominated and proposed by Cllr Osbourne
There were no other nominations; Cllr Rickett accepted the nomination
Cllr Henderson seconded the proposal.
Cllr Rickett accepted and took the Chair
2.21 – Vice Chair
The Chairman asked for nominations for Vice Chair.
Cllr. Henderson nominated Cllr Osbourne.
There were no other nominations; Cllr Osbourne accepted the nomination.
Cllr. Mason seconded the proposal.
Cllr. Osbourne accepted the position as Vice Chair.
3.21- Others
Other Reps would be finalised at our first face to face meeting.
4.21 - Open meeting for Members of Public
No members of public present.
5.21 – County Councillor and District Councillor Reports
None.
6.21 – Clerk to receive declarations of pecuniary or non-pecuniary interest on any Agenda item in accordance with Localism Act and the Council’s Code of Conduct and Standing Orders.
Cllr Rickett declared and interest in the two planning applications at Eskham due to the proximity of them to his in-laws home.
7.21 – Minutes
The minutes of the previous meeting were moved and will be signed at a later date.
8.21 - Matters Arising
The work at the Village Hall is now complete.
Marshchapel Parish Council Page: 02/2021
4th May, 2021
The remedial work on the play equipment is still an issue, Cllr Atkin volunteered her husband to look at it.
TEJ Contracting to be asked to fix fence.
9.21 – Financial
Financial statement approved.
Six cheques.
851 – Contractor – Grass cutting - £66.00;
852 – LALC – Membership fees and Zoom license - £356.13;
853 – Zurich Insurance - £307.11;
854 – Contractor – Grass cutting - £132.00;
855 – Lindsey Marsh Drainage Board - £14.05;
856 – P. Plumridge – Internal Audit fee for Auditor (bottle of gin) - £16.00 (on offer at Tesco)
It was proposed we pay these by Cllr Rickett, seconded by Cllr Osbourne.
10.21 Correpondence
Correspondence received since 13th April, 2021
- Bank statements;
- Clerk & Councils direct.
Emails received/forwarded since last meeting:
This is not all the emails we received .
13.4.21 – Rural Bulletin;
13.4.21 – Rural E-News;
16.4.21 – NALC – Chief Exec Bulletin;
18.4.21 – Lincs Lowland Search and Rescue info;
20.4.21 – ELDC Planning Consult – N/118/00677/21 – The Old Hall;
20.4.21 – LALC E News;
20.4.21 – Rural Bulletin;
23.4.21 – Notice of Poll;
23.4.21 – Chief Exec Bulletin;
24.4.21 – Zurich Ins renewal;
27.4.21 – ELDC Planning Consult – N/118/00742/21 – Joiners Cottage, Eskham;
27.4.21 – ELDC Planning Consult – N/118/00787/21 –Bridge Cottage, Eskham.
11.21 Village Hall
This was discussed at the beginning of the meeting from 7.30 – 7.53 due to other commitments for Mr Mossop.
Marshchapel Parish Council Page: 03/2021
4th May, 2021
Mr Pepper gave an over-view of the situation and confirmed that the Village Hall belongs to the Village Hall Charity but the land it is on is not registered with the Land Registry, this in itself is not a problem it is still covered by old style deeds and there is no legal issue. However it would be good practice to register it with the Land Registry whilst there are still people about with the local knowledge.
The PC office at the back of the Village Hall is not legally documented as it was an informal agreement to build on the back of the Hall and let the Village Hall hire out the meeting room when the PC were not using it. There is no formal documentation as to who is responsible, etc.
Mr Pepper suggested setting up a long lease for the Parish Council with an occupational right. This could be anything from 99 to 999 years. This would give better protection and the PC would contribute to the utilities. The PC would be responsible for the repairs on their part of the building.
The PC could still let the VH use and rent out the room, when not in use.
Mr Pepper suggests we register the land, this will ‘future-proof’ it and regularise the PC use by way of a long lease.
Mr Mossop, as one of the Trustees, fully supports this, and is happy to proceed, provided PC fund it all.
Mr Pepper will require joint instruction from the VH and the PC and will email to confirm this. His costs will be kept to a minimum but there will be costs involved.
Mr Mossop and Mrs Plumridge will look out the original plans for the extension.
(Mr Pepper and Mr Mossop left meeting at 7.53)
12.21 – Playing Field
There is still a problem on the field with evidence of illegal highs being used.
Youths are still riding their motor bikes on the field but have now been spoken to by the Police.
Clerk asked for clarification over what sort of bench to purchase. It was agreed a recycled picnic bench, Clerk to ask for recommended installation method to make it immovable.
13.21 – Planning
N/118/00677/21 – The Old Hall – perimeter fencing – Supported.
N/118/00742/21 – Joiners Cottage, Eskham – extension. Attention to be drawn to the heating system which is currently log burner and looks to be continuing that way. Chimney causes a lot of smoke pollution to neighbours and PC are not sure if there is legislation in place for a height that the chimney should be. At present it doesn’t work efficiently. Otherwise Support.
N/118/00787/21 –Bridge Cottage, Eskham – demolish and rebuild sunroom – Supported.
Marshchapel Parish Council Page: 04/2021
4th May, 2021
14.21 – Chairmans Items
Everyone was made aware that this was the last legal ‘virtual’ meeting we could hold. We have now done what we are bound to do by law, appoint Chair and Vice and hold Annual Parish Meeting, so we could postpone any future meeting until July, after the 21st June release date. Most Councillors were happy to do this, most of them would have had 2nd jab by then and we could still wear masks if necessary but it is reported that all restrictions would be lifted.
15.21 – Date and Time of Next Meeting
Tuesday 13th July, 7.30 pm
No further business, meeting closed at 8.53.