January 2019 DRAFT Minutes
Marshchapel Parish Council
8th January, 2019
Minutes of the Meeting of Marshchapel Parish Council held in the Village Hall Meeting Room on Tuesday 8th January, 2019 at 7.30 pm
Present: Cllrs. P Rickett (Chair), C. Henderson, (Vice Chair), S. Osbourne , R. Cordy, H. Mason, R Bealey Apologies – Cllr Parkinson (work) Accepted
Other apologies: Cllr. Palmer (ELDC); : Cllr D McNally (LCC & ELDC); PC Precious. Also present : 3 members of the public
Clerk: Mrs P. Plumridge.
91.18 – Members of the public were present and voiced the concerns with regard to the recent ‘crime-wave’ in Marshchapel and surrounding areas. They were reassured that the Police were doing all they could and have also arranged to hold a meeting in Marshchapel in the Meeting Room on Monday 28th January from 3pm until 7pm where they will be available to give advice.
The current advice is to report anything suspicious by calling 101, and this can’t be stressed enough, if things are not reported they can’t be acted upon. The usefulness of CCTV was pointed out, although it is appreciated that this is not a way forward for everyone and it cannot be a way forward for a village scheme because of the cost of maintaining and monitoring it. The message that needs to go out is if anything is concerning you ring 101.
Concern was also raised about fly tipping, which again needs reporting and dog poo in the Green Lane between Church Lane and Duckthorpe.
92.18 – Declarations of pecuniary or non-pecuniary interest on any Agenda item in accordance with Localism Act and the Council’s Code of Conduct and Standing Orders.
None
93.18– Minutes
The minutes of the last meeting were moved and signed.
94.18 – Matters Arising/ Clerks Report
Tree fire on Playing Field – We now have a scheduled date of 17th January for work to be carried out.
Phone Box - The first batch of vinyl adverts have been put on the phone box, there are another four in the process of being done. Enquiries have been made for cost to add this to our insurance.
Rural Housing – We have been notified that Hallgarth is not a viable site at the moment. Discussion will have to take place on next steps, ie housing needs survey and alternative site(s).
Discussion at meeting was related to can we identify another suitable site and do we still want a rural housing survey to be carried out. Hallgarth is let out until mid 2020 and after that time the funding could well have dried up. Reaction was mixed and it was put on hold whilst Cllr Osbourne read up a bit more about it. Will be put on February agenda.
Organ - Cllr Mason reported there was no up-take from Toll Bar or John Birkbeck. Clllr McNally did express an interest and it was suggested Clerk to write to original donor to ask that, in view of the fact we had tried for one year to find a suitable home for the organ, do they mind if we allow it to go to an individual. It is taking up a lot of space in the office.
95.18– Financial
Financial statement accepted, and signed
770 - A. Belton – Playing Field grass cutting - £767.00
771 – LALC – Additional insurance to cover phone box - £10.53 Proposed Cllr Mason, seconded Cllr Henderson
Precept – As in previous years costing and proposals had already been forwarded to Cllrs to look at prior to meeting. It was agreed to leave precept at £11,200, as in previous years and to accept the Clerks allocations. Proposed by Cllr Rickett, seconded Cllr Bealey.
A request for funding from the PC for the Marshchapel Archives web site was approved. This is proving difficult due to the fact that they have no access, as no one is aware of the password. Cllr Rickett proposed we grant them
£100, this was seconded by Cllr Henderson.
Concern was raised over the heating of the Village Hall when it is empty, this has been found to be the case at least twice in recent weeks. We allocate £1300 to the Village Hall but it seems they have no control over their usage of oil. This will be raised at their next meeting.
96.18 – Correspondence -
Correspondence received since 4th December, 2018
(2 members of public left 8:20)
• HAGS 2018 Brochure ;
• Grass cutting invoice from E Belton;
• Bank statements;
• Notification from ELDC of appeal by C Etherington ref: N/118/01582/18 Appeal ref: APP/D2510/18/3215850;
Emails received/forwarded since last meeting:
• 11.12.18 Info from Val Preston ref Hallgarth;
• 17.12.18 LALC Newsletter;
• 11.12.18 Info from Val Preston ref Hallgarth;
• 18.12.18 Rural Bulletin;
• 23.12.18 Notification of schedules tree work;
• 31.12.18 Data Protection Course. (2 places booked for Cllr Osbourne & Clerk on 6.2.19)
97.18– Planning
Notified of appeal N/118/01582/18, as above.
98.18 Damage Report
Playing field fence repair by side of BT compound. Tim Jacklin to be asked to fix on an urgent basis.
99.18– Chairman’s Items
Letter and card for Cllr Joynson signed by all present.
100.18– AOB
Cllr Mason reported it is hoped that £40,000 can be raised locally for a new bell frame for the Church. Cllr Henderson asked that a bus timetable goes in notice board.
Cllr Henderson reported some pot holes.
‘Fix my Street’ was also discussed.
101.18
Cllr. Cordy offered her apologies for the next meeting.
102.18 Date and Time of Next Meeting
Tuesday 12th February, 2019- 7.00pm Trust and 7.30pm Parish Council No further business, meeting closed at 8.35pm